Pricing & Charges

PayRun.io is completeley free for development and testing in our pre-production TEST environment for as long as you need, the TEST environment has a few restrictions to prevent abuse but is essentially a replica of our production environment (see environments page for more detail on the restrictions).

You are welcome to continue using the TEST environment after your application is live for ongoing development and testing at no additional charge.

Charges apply in the production environment based on the total number of active employees that have existed in the previous calendar month.

You will be invoiced early in the current month for your chargeable usage from the previous month and payment will be taken using your chosen default payment method.

What defines an employee as active?

We've tried to keep this simple and put it entirely in your control by allowing you to deactivate an employee at any time based on your own business requirements.

Once deactivated an employee is no longer chargeable. The only restriction placed on deactivated employees is that they can no longer be included in any new payruns - thereby preventing any further payroll calculations for that employee. All histrorical employee data for reporting and compliance purposes is maintained and accessible, you can even continue to update a deactivated employee.

A PATCH request can be issued to deactivate an existing employee.

curl -X PATCH
   https://api.test.payrun.io/Employer/ER001/Employee/EE001
   -H 'Content-type: application/xml'
   -H 'Accept: application/xml'
   -H 'Api-Version: default'
   -H 'Authorization: {OAuthHeader}'
   -H 'Cache-Control: no-cache'
-d '<?xml version="1.0"?>
<Employee>
 <EffectiveDate>2017-04-06</EffectiveDate>
 <Deactivated>true</Deactivated>
</Employee>'
curl -X PATCH
   https://api.test.payrun.io/Employer/ER001/Employee/EE001
   -H 'Content-type: application/json'
   -H 'Accept: application/json'
   -H 'Api-Version: default'
   -H 'Authorization: {OAuthHeader}'
   -H 'Cache-Control: no-cache'
-d '{
  "Employee": {
    "EffectiveDate": "2017-04-06",
    "Deactivated": true
  }
}'

Hosted Pricing

Our hosted pricing works on a tiered subscription model.

Subscription Active Employees Baseline Fee + Price per employee
Plan 1 1-1,000 £100.00 £0.99
Plan 2 1,001-5,000 £500.00 £0.89
Plan 3 5,001-10,000 £1,000.00 £0.79
Plan 4 10,001+ £2,000.00 £0.69

Example Cost
Running an account that includes 1,500 active employees

  • 1,500 Employees: Plan 2
  • Baseline Fee: £500.00
  • Per Employee Cost : (1,500 * £0.89) = £1,335.00
  • Total: £1,835.00 per month.

If you intend to process more than 10,000 employees per month then please contact us to discuss custom pricing and hosting options.

All prices exclude VAT.

Dedicated Hosting

We do offer on-premise hosting options for customers wishing to host their own dedicated instance of the PayRun.io API. This can be either managed by us or your own team; either way we will provide ongoing updates and support. This can be epecially useful if you have internal systems that you wish to integrate with the API that are not accessible outside the corporate network.

If you would like to discuss dedicated hosting options and pricing please contact us support@payrun.io.