Employee

Represents an employee revision. See revisible objects for more information on revisions and how they work.

Employee [Schema]

Name	Type	Required	Description
EffectiveDate	xsd:date	yes	The date the revision will come into effect.
Revision	Revision	no	The revision number of the employee; this is a readonly system generated value.
Code	xsd:string ( min: 1 max: 35) Pattern: [A-Za-z0-9\-\/]*	yes	The employee's unique code also known as the payroll Id The code must be unique to Employer and never reused.
Title	Name	no	The employee's formal title.
FirstName	Name	no	The employee's first name.
MiddleName	Name	no	The employee's middle name(s) (if any).
Initials	Name	no	The employee's initial, if not supplying a first name.
LastName	Name	yes	The employee's last name or surname.
NiNumber	NiNumber	no	The employee's National Insurance number issued by HMRC. Temporary NI numbers should no longer be used for payroll
DateOfBirth	xsd:date	yes	The employee's date of birth. The correct date of birth will ensure the correct NI letter is assigned.
DirectorshipAppointmentDate	xsd:date	no	The date the directorship appointment started.
Gender	xsd:string (enumeration) Unknown Male Female	yes	The employee's current gender.
NicLiability	xsd:string Pattern: (?:(?:IsFullyLiable\|HasOtherJob\|IsFemaleEntitledToReducedRate\|IsNotLiable\|IsContractedOut\|IsApprentice\|LeaverBeyond6Weeks\|PaymentAfterLeaving)\s?)+	yes	The NIC liability flags are used to ensure the correct NI letter is assigned. See Using the correct NI letter code for more information on setting the correct NIC liability flags.
Region	CalculatorRegion	yes	The employee's region which determines the correct calculators to be used.
Territory	CalculatorTerritory	yes	The employee's territory which determines the correct calculators to be used. Currently United Kingdom is the only supported territory.
PaySchedule	Link	no	A link to the Pay Schedule resource that the employee is assigned to.
StartDate	xsd:date	no	The commencement date of the employee's employment.
StarterDeclaration	xsd:string (enumeration) PreviouslyReported A B C	no	The declaration made by the employee. Required for FPS reporting to HMRC. Must be set if specifying the employee start date.
LeavingDate	xsd:date	no	The date the employee leaves the employment.
LeaverReason	xsd:string (enumeration) Resigned Dismissed Redundant Retired Deceased LegalCustody Other	no	The reason the employee leaves the employment.
RuleExclusions	RuleExclusionFlags	yes	The list of pre-calculation rules to exclude. See Pre-calculation rules for more information on how they work.
WorkingWeek	xsd:string Pattern: (?:(?:None\|Monday\|Tuesday\|Wednesday\|Thursday\|Friday\|Saturday\|Sunday\|AllWeekDays\|AllDays)\s?)+	yes	The employee's normal working week pattern.
Address	Address	no	The employee's home address.
HoursPerWeek	xsd:double ( min: 0 max: 168)	yes	The employee's normal number of hours worked per week (irrespective of pay frequency).
PassportNumber	xsd:string ( min: 1 max: 10) Pattern: [0-9]*	no	The employee's UK passport number (if applicable).
Seconded	xsd:string (enumeration) NotSet Stay183DaysOrMore StayLessThan183Days InOutUk	no	Indicates if the employee is on secondment from abroad.
IsAgencyWorker	xsd:boolean	no	Indicates if the employee is an agency worker.
EEACitizen	xsd:boolean	no	Indicates if the seconded employee is a citizen of the European Economic Area.
EPM6	xsd:boolean	no	Indicates if the seconded employee is under an EPM6 (Modified) Scheme for tax equalised expatriate employees.
PaymentToANonIndividual	xsd:boolean	no	Indicates where payments are made to a body, such as personal representative, trustee or corporate organisation.
IrregularEmployment	xsd:boolean	no	Indicates if the employee is paid on an irregular basis.
OnStrike	xsd:boolean	no	Indicates if the employee's pay in this pay period has been reduced due to being on strike.
PaymentMethod	PaymentMethod	no	The employee's preferred payment method.
MaritalStatus	xsd:string (enumeration) NotSet Single Married Divorced Widowed	no	The employee's marital status.
BankAccount	BankAccount	no	The employee's bank account details; used for BACS payments.
EmployeePartner	EmployeePartner	no	The employee's partner details; used when paying ShPP
AEAssessmentOverride	AEAssessmentOverride	yes	The auto enrolment assessment override value. Enables the auto enrolment assessment result to be overridden
AEAssessmentOverrideDate	xsd:date	no	The auto enrolment assessment override date. Determines the date when auto enrolment assessment override applies.
AEPostponementDate	xsd:date	no	The auto enrolment deferment date. Indicates the date when auto enrolment assessments are deferred to.
AEExclusionReasonCode	AEWorkerExclusionCode	no	The auto enrolment exclusion reason code for why a worker is not obligated to run under normal AE conditions.
Deactivated	xsd:boolean	no	Indicates if the employee is deactivated. Deactivated employees cannot be included in a pay run.
OffPayrollWorker	xsd:boolean	no	Indicates if the employee is an off payroll worker.
MetaData	MetaData	no	The employees optional meta data collection.

EmployeePartner

The details of the employee's partner only need be provided when claiming ShPP.

EmployeePartner [Schema]

Name	Type	Required	Description
FirstName	Name	no	The employee's partner first name.
MiddleName	Name	no	The employee's partner middle name.
Initials	Name	no	The employee's partner intial, if not supplying a first name.
LastName	Name	yes	The employee's partner lastname or surname.
NiNumber	NiNumber	no	The employee's partner National Insurance number issued by HMRC.

Example

<?xml version="1.0"?>
<Employee xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xmlns:xsd="http://www.w3.org/2001/XMLSchema">
  <EffectiveDate>2021-01-18</EffectiveDate>
  <Revision>123</Revision>
  <Code>string</Code>
  <Title>string</Title>
  <FirstName>string</FirstName>
  <MiddleName>string</MiddleName>
  <Initials>string</Initials>
  <LastName>string</LastName>
  <NiNumber>string</NiNumber>
  <DateOfBirth>2021-01-18</DateOfBirth>
  <DirectorshipAppointmentDate>2021-01-18</DirectorshipAppointmentDate>
  <Gender>Unknown</Gender>
  <NicLiability>IsFullyLiable</NicLiability>
  <Region>NotSet</Region>
  <Territory>NotSet</Territory>
  <PaySchedule title="string" href="string" rel="string" />
  <StartDate>2021-01-18</StartDate>
  <StarterDeclaration>PreviouslyReported</StarterDeclaration>
  <LeavingDate>2021-01-18</LeavingDate>
  <LeaverReason>Resigned</LeaverReason>
  <RuleExclusions>None</RuleExclusions>
  <WorkingWeek>None</WorkingWeek>
  <Address>
    <Address1>string</Address1>
    <Address2>string</Address2>
    <Address3>string</Address3>
    <Address4>string</Address4>
    <Postcode>string</Postcode>
    <Country>string</Country>
  </Address>
  <HoursPerWeek>123.99</HoursPerWeek>
  <PassportNumber>string</PassportNumber>
  <Seconded>NotSet</Seconded>
  <EEACitizen>true</EEACitizen>
  <EPM6>true</EPM6>
  <PaymentToANonIndividual>true</PaymentToANonIndividual>
  <IrregularEmployment>true</IrregularEmployment>
  <OnStrike>true</OnStrike>
  <PaymentMethod>NotSet</PaymentMethod>
  <MaritalStatus>NotSet</MaritalStatus>
  <BankAccount>
    <AccountName>string</AccountName>
    <AccountNumber>string</AccountNumber>
    <SortCode>string</SortCode>
    <Reference>string</Reference>
  </BankAccount>
  <EmployeePartner>
    <FirstName>string</FirstName>
    <MiddleName>string</MiddleName>
    <Initials>string</Initials>
    <LastName>string</LastName>
    <NiNumber>string</NiNumber>
  </EmployeePartner>
  <IsAgencyWorker>true</IsAgencyWorker>
  <Deactivated>true</Deactivated>
  <AEAssessmentOverride>None</AEAssessmentOverride>
  <AEAssessmentOverrideDate>2021-01-18</AEAssessmentOverrideDate>
  <AEPostponementDate>2021-01-18</AEPostponementDate>
  <AEExclusionReasonCode>OtherNotKnown</AEExclusionReasonCode>
  <OffPayrollWorker>true</OffPayrollWorker>
  <MetaData>
    <Item Name="string">string</Item>
  </MetaData>
</Employee>

{
  "Employee": {
    "EffectiveDate": "2021-01-18",
    "Revision": "123",
    "Code": "string",
    "Title": "string",
    "FirstName": "string",
    "MiddleName": "string",
    "Initials": "string",
    "LastName": "string",
    "NiNumber": "string",
    "DateOfBirth": "2021-01-18",
    "DirectorshipAppointmentDate": "2021-01-18",
    "Gender": "Unknown",
    "NicLiability": "IsFullyLiable",
    "Region": "NotSet",
    "Territory": "NotSet",
    "PaySchedule": {
      "@title": "string",
      "@href": "string",
      "@rel": "string"
    },
    "StartDate": "2021-01-18",
    "StarterDeclaration": "PreviouslyReported",
    "LeavingDate": "2021-01-18",
    "LeaverReason": "Resigned",
    "RuleExclusions": "None",
    "WorkingWeek": "None",
    "Address": {
      "Address1": "string",
      "Address2": "string",
      "Address3": "string",
      "Address4": "string",
      "Postcode": "string",
      "Country": "string"
    },
    "HoursPerWeek": "123.99",
    "PassportNumber": "string",
    "Seconded": "NotSet",
    "EEACitizen": "true",
    "EPM6": "true",
    "PaymentToANonIndividual": "true",
    "IrregularEmployment": "true",
    "OnStrike": "true",
    "PaymentMethod": "NotSet",
    "MaritalStatus": "NotSet",
    "BankAccount": {
      "AccountName": "string",
      "AccountNumber": "string",
      "SortCode": "string",
      "Reference": "string"
    },
    "EmployeePartner": {
      "FirstName": "string",
      "MiddleName": "string",
      "Initials": "string",
      "LastName": "string",
      "NiNumber": "string"
    },
    "IsAgencyWorker": "true",
    "Deactivated": "true",
    "AEAssessmentOverride": "None",
    "AEAssessmentOverrideDate": "2021-01-18",
    "AEPostponementDate": "2021-01-18",
    "AEExclusionReasonCode": "OtherNotKnown",
    "OffPayrollWorker": "true",
    "MetaData": {
      "Item": [
        {
          "@Name": "string",
          "#text": "string"
        }
      ]
    }
  }
}